why is this important? easy. Understanding and tracking your time helps you manage your time. labor cost Helps you make better staffing decisions.
Learn more about employee time clock software and the benefits of deploying it in your small business.
What is Time Clock Software?
Time clock software is a type of technology used to track employee hours. Before software was created, this type of technology was known as a time clock machine, or punch clock. We used to literally punch holes in our timesheets, but technology has advanced to make time tracking more efficient.
Most employee time clock software today requires a unique employee ID number or biometric authentication. This is so that employees record only themselves and ensure the accuracy of employee salaries.
What kind of companies use employee time clocks?
Employee time clocks are useful, but not all industries need them. Employee time clocks are most commonly found in the following types of businesses:
- A business with hourly employees. Hourly workers are paid based on hours worked, but the best way to track that kind of information is through the employee’s time clock.
- A company that does hourly billable labor. Companies that provide client services, such as consultants and agents, employee time clock To see the billable hours an employee worked for a particular customer.
- Companies that want to track how long a specific task takes. If your business is looking to optimize a specific process, using an employee time clock can be a great way to gather baseline metrics. That way, you can see how long a particular task will take before making the change and after implementing the change.
Essential features of employee time clock software
New technology comes with great features that make employee time tracking easier and more convenient. If you are looking for time clock software for new employees, consider the following features:
geofencing time clock
Allow employees to use their own tablet or device to clock in when they are in a specific geo-targeted location. This option gives you geolocation without the use of invasive biometric tools. This is especially effective for employees who work in multiple locations.
Need a little more flexibility for field work? Home Base allows employees to go to work regardless of their GPS location. Employers can see exactly when team members arrive and leave for the day.
Automate labor costs
A good employee time tracking software can help you monitor employee hours to make sure your team’s schedule is not over budget. labor cost. Too many overtime and shift staff can drive up labor costs quickly.
Having software that helps you track this information can help you plan your schedule with all of this in mind. This saves you time and energy and eliminates the need to track costs yourself.
Ensure compliance with local labor laws
You don’t want to be falsely arrested for payroll garnishment. Monitor Hourly Wage Laws Hour tracking software helps you stay compliant with wage laws. local labor laws.
Worried about when the law will change? No worries.Specific compliance tools home base You’ll be alerted when labor laws change, so you’ll always be compliant when the law changes.
Tie timesheets to payroll
Employee time clock software helps you integrate timesheets with your organization. payroll software, or both in one. This saves time so you or your employees don’t have to manually calculate hours and enter them into an entirely separate software.
Keeping your timesheets and payroll all in the same place gives both you and your employees a source of truth. Additionally, automating payroll minimizes errors in calculations and total hours.
Integrate with other business software
The best employee time clock software connects directly to your payroll, but your team may already be using a familiar payroll tool. In this case, it’s important to find software that integrates with your payroll software of choice.
Good employee time clock software integrates not only with payroll, but also with POS software, business tools, and job listing sites. This brings all aspects of your business together in one place. You no longer have to switch between different software to not only check sales but also process payroll. It’s convenient because everything is stored in the same place.
What are the benefits of using an employee time clock to track time?
Using employee time clock software can be very beneficial, especially for small businesses. If you don’t have a lot of time to manage a lot of administrative work, or if you’re a business owner looking to make your processes a little more efficient, here are a few reasons why you should consider implementing Employee Time Recorder. .
Establish a transparent pay policy
Utilization of employees time clock software Helps reduce favoritism and bias when paying employees. When the clocking process is simple and efficient, and hours worked are clearly listed in the software, it’s easier for employees to track hours worked and cross-reference them with payslips.
Improve payroll accuracy
When employee time clock software automatically performs time totals, pay calculations, and payroll all in the same place, the potential for human error is minimized. According to a survey conducted by ASAP Payroll Service, companies using software with timekeeping and payroll functions were 44% less likely to make errors. Use time clock software that connects directly to your payroll. Improve payroll accuracy Make sure your employees get paid as accurately as possible.
Reduce administrative work
It’s a win-win if you don’t have to aggregate employee hours and don’t have to log in for those hours to run payroll. Both of you can now save hours of your day. It’s easy. Leverage employee time clock software to reduce working hours. Acumen Data Systems reports that automated time tracking cuts the time it takes to calculate timecards from 7 minutes to 1 minute per timesheet per payroll period. This means you can spend more time doing work that is more valuable to your business.
Create a data-driven schedule
A good employee time clock software can help you record past hours and track trends.Observing common patterns and trends can help strategically Make a schedule Make sure your team is staffed to the best of its ability. For example, if you notice that your team is starting to work a little more overtime on Friday afternoons, consider adding another staff member.
Minimize buddy punch
In the old days, it was easy for employees to clock each other. but, companion punch Salary inaccuracies and other issues may arise. Employee Time Her Recorder Her software allows employees to record only their own time and not that of other colleagues.
Why is it so important to introduce an employee time clock?
Deploying an easy-to-use and accurate employee time clock is key to accurate salaries, primarily for hourly employees. Without an accurate time clock, clerical errors are easily overlooked.
If your team uses traditional timecards, Switch to employee time clock software It could be a big change. It’s important to be transparent about how this change will benefit them. Deploying time clock software can help ensure break consistency, reward good attendance, and create a work-friendly culture in the workplace.
Some employee time clock software also offers: communicate with the whole team. This is especially beneficial if her members of the team are looking for someone to cover a shift, or if there is an announcement for the entire staff. Providing a safe space for your team to communicate can help your team members connect and build trust between you and your employees.
What is the best employee time clock software?
Which employee time clock software you use depends on your business needs. If you want to provide a time clock, manage labor costs, and run payroll all at the same time, consider using software that can do it all in one.
Home base is employee time clock software It helps small businesses manage work schedules, time clocks, payroll, human resources, and more. This gives you more time to do important tasks to keep your business running.
Tools like Homebase give you access to:
- Templated scheduling
- Free GPS-enabled time recorder
- Easy-to-use payroll process
- Experienced HR Professional
- A simple team communication tool
- Free iOS and Android apps for both employers and employees
A free employee time clock to free up your time.
Employee time management is not necessarily a headache for small businesses. Track hours, manage labor costs, and pay your team in just a few clicks with Homebase’s employee time clock. Isn’t it time to start saving time? Get started now For free.
Employee Time Clock Software Frequently Asked Questions
What is employee time clock software?
Employee time clock software is used to track individual working hours. It is commonly used to calculate an hourly worker’s salary, when they need to take a break, and the time they leave work for the day.
What’s the best way to track employee working hours?
The best way to track employee time is with an employee time clock software that works with your payroll. This helps reduce the amount of administrative work an owner or manager must complete to run payroll. Time clock software can also help you keep track of local laws and regulations. So, as a business owner, you can ensure that your employees are properly compensated without risking payroll garnishment.
What are the benefits of using time tracking software for small businesses?
Time tracking software helps employees record time consistently and accurately and automatically connect timesheets to payroll. This reduces the amount of errors that can occur during payroll and saves time on additional administrative work.
